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#Omnifocus 3 flagged mac

Do any of them need to be removed? Do any of them need to be tagged “Today” so I do them tomorrow? Then I take a quick look through the “Pending” tasks. I look at each one and ask some questions: Is there a reason it didn’t get done today? Does this lack of completion indicate that I should remove the task, or should I reprioritize it? Is the due date coming up? Should I defer it for a few days (and remove the “Today” tag)? They will automatically be highlighted tomorrow in Forecast. I look at the “Today” items that I didn’t get done. ReviewĪt the end of the day I like to take a last look at Forecast for the current day.

#Omnifocus 3 flagged mac

So I can have three tags assigned to “Outline article for Omni”: “Writing,” “iPad,” and “Mac.” So if I’m on my iPad or Mac and am ready to do some writing, this is a task I’ll reach for. Multiple tags also allows me to take an activity that can be performed on either my iPad or Mac and tag it with both. One tag indicates I’d like to do it today, and the other indicates that I need to be at my home desk to do it. This labels one task on two orthogonal axes. You could add the tag “Home Desk” to “Make Father’s Day Card for Dad.” In OmniFocus 3 you can assign multiple tags to a single item.

Use a flag to mark items that are most important to you.

Use the Due Date for the actual due date and OmniFocus will indicate when you are running out of time.

Use the “Today” tag to indicate things that you’d like to do today.

The thing I like the most about this technique is I can separate the items that are important from the items that need to be done in the next day or so. In the view options for Forecast, I’ve included the tag “Today” - and now all items tagged “Today” will appear in my Forecast view. With OmniFocus 3 I create a new tag named “Today.” I assign the “Today” tag to the “Make Father’s Day Card for Dad” task and set the due date to Thursday. That’s fine - but how do I indicate which activities are really important, if I’m flagging the things I want to do today? The other technique was to flag the items that are due today. In other words, the due date wasn’t really a due date. The problem was that if I don’t get it done today, I could just advance the due date to tomorrow. I absolutely need to have it done by Thursday.īefore OmniFocus 3 I had two different techniques. Okay, say it’s a week before Father’s Day, and I want to write the card today, but it really isn’t due until Thursday. The last couple of tasks in this hypothetical Inbox are “Laundry” and “Reschedule Dentist.” I’d probably move “Laundry” to the “Pending” project - and then I’d just call my Dentist to reschedule, and then mark it completed. I need a project so that these items are out of my Inbox - my Inbox needs to stay empty. I’ll probably add this to my “Pending” project, which is a catch-all for projects without a name. I probably wouldn’t break the task up initially.Īlso, I’m probably not going to create a “Father’s Day Card” project. On the other hand, I may just create an action for the first step in what might be a multi-step activity.įor example, “Father’s Day card for Dad” might become “Make Father’s Day Card for Dad.” When I’m done making it and I mark that task as complete, I will likely add “Mail Father’s Day Card to Dad” as a new action. I may create a new project for this called “Omni Article” or I may just add it to my “Writing” project. For example, “Article for Omni” may become:

If I have an estimated time I will add it as well so I have a sense of how big a task this is.Īt this point I may retitle the item so it is a clear action, and I might even break it up into smaller steps. I like to assign a tag and a due date as soon as possible. Items cannot sit in your Inbox very long.

These aren’t single actions - they’re things that need doing. The most important thing is for me to capture the essence of what I need to do. Capturing something is not the same as classifying or shaping it. I add items here because often I’ll think of something else that needs adding as well.Īs a writer I know it’s important to separate the act of creating content from editing it.

When I think of something I need to do, I head to Inbox. Here are a few thoughts on how I’m using OmniFocus to get more out of my day. I used to fall off the wagon every few weeks, but with my new workflow I’ve used OmniFocus every day for several months - through the beta process and beyond. The new features in OmniFocus 3 have changed my workflow so that I’m more productive and organized.